UBC.CA Subdomain Application Instructions          (Updated 1995 November 8)


This document describes the UBC.CA subdomain application form.  To
apply for a subdomain, please fill out an application form and submit
it to the UBC Network Management Centre.  It can be submitted via email
to 
        nmc@netcom.ubc.ca
or via campus mail to
        Network Management Centre
        CSCI Building, Zone 2
Email delivery is preferred.

It is recommended that you edit the sample form included below and
change the information as appropriate for your organizational unit.

Please note that your application is being made on behalf of your
organizational unit.  It is particularly important that the person in
charge of your organization's image approve the choice of subdomain
name.

A given unit may register at most one subdomain, except for a
temporary overlap interval when changing from one subdomain name to
another.

Here is a description of each field of the application form:

Version:
 
   This is the version number of the application form.  Do not modify
   this field. 

Subdomain: 

   The name of the subdomain applied for.  A domain name is hierarchial
   and the domain name UBC.CA can be interpreted as UBC being within
   the domain of CA (CA is the country code for Canada).  To continue
   with the hierarchial structure, the UBC.CA domain is structured
   according to logical administrative units at UBC.  Your organizational
   unit must be an administrative unit of UBC to apply for a name within
   the UBC.CA namespace.

   Here are requirements and guidelines to help determine the
   appropriate level of subdomain name for your unit:
   (1) a top level domain - This is a subdomain name such as 
       "yourorg.ubc.ca". To qualify for a top level domain name, your 
       organizational unit may be one of:
       (a) a faculty,
       (b) a department,
       (c) a cross-disiplanary group that does not report administratively
           to any one department or faculty,
       (d) a school,
       (e) an institute,
       (f) a service, e.g. the Bookstore and Food Services.
       A top level domain name is easily found in the UBC Calendar or
       Faculty and Adminstrative Telephone Directory.

   (2) a second level domain - This is a subdomain name such as
       "yourorg.dept.ubc.ca".  To qualify for a second level domain
       name, your organization must be reporting to the domain it is
       registering within.  This is generally a division or group within
       a department.

   "yourorg" is a string that encodes the proper name of your
   organizational unit.  Determining the string is a matter of establishing 
   the "organizational electronic identity" of your organization for years 
   to come.  This is something you should discuss with the individual in 
   your organization whose authority includes the "organization image".
   If the appropriate string is not immediately obvious to this person,
   then we suggest that you use the following steps to determine the
   string for which you are applying.
   (1) Start with the full proper name by which your organization
       conducts its business.
       e.g.: "Department of Medical Genetics, UBC"
   (2) Remove all the blanks and references to UBC.
       e.g.: "DepartmentofMedicalGenetics"
   (3) Remove truly extraneous components, if there are any.
       e.g.: "MedicalGenetics"
   (4) If it is excessively long, abbreviate by trimming the parts
       whose removal will result in the least loss of recognizability
       outside the sphere in which your organization is already well
       known.
       e.g.: "MedGen"
   (5) Please choose a descriptive abbreviation of your organization's
       name, and try to avoid a cryptic abbreviation that defeats the
       objective of step (4) above.  The four letter course code assigned
       to your unit for courses can be a reasonable subdomain name.
       To repeat, it is essential that your choice be approved by the 
       person in charge of your organization's corporate image.  If you
       are in doubt about your choice, ask the UBC NMC for a suggestion.

   It is your responsibility to ensure that you have the right to use
   the name you have chosen.  Registering a domain name does not
   confer any legal rights to that name.  Any disputes between parties 
   over the rights to use a particular name are to be settled between the 
   contending parties using normal legal methods.

   Obscene names are not permitted.

   Legal characters are letters, digits, and the hyphen.  You may mix
   upper and lower case, or use all upper or all lower case.  Software
   will ignore case, and users can type in whatever case they like.
   You should capitalize your subdomain name as you wish it to appear
   in machine generated lists, such as the return address generated in
   your outgoing electronic mail.  Hyphens may be used to separate
   words if necessary or consistent with normal references to the
   proper name of your organization.

   The UBC.CA domain registrar is the final authority on all matters
   relating to registration and subsequent use of your subdomain name.
   Your subdomain name must be approved by the UBC.CA domain registrar
   before it is used in network communications.  If you devise further
   subdomains of your domain name, then you in turn will have final
   authority on matters relating to the use of those subdomains.

   Examples:

        educ.ubc.ca                   Faculty of Education
        civil.ubc.ca                  Department of Civil Engineering
        med.ubc.ca                    Department of Medicine
        bccancer.ubc.ca               B.C. Cancer Research Centre

Organization:

   The full name of your organizational unit.

Description:

   A short paragraph describing your organization.  Please include any
   appropriate justification for your choice of subdomain level.  

Admin-Name:
Admin-Title:
Admin-Postal:
Admin-Phone:
Admin-Fax:
Admin-Mailbox:

   The name, title, full mailing address, phone number, facsimile
   number, and electronic address of an administrative contact for the
   organization. This person is within the subdomain's organization
   and is the contact point for administrative and policy questions
   about the subdomain.  This person is responsible for this
   application and for any future changes.  We recommend that you
   choose a person who is expected to be around and in a position of
   authority for many years, and that you use a properly-maintained
   generic electronic address.

   If this person is not obviously in charge of the organization's
   image, please include a note stating the name and position of a
   responsible person in the organization who has approved the choice 
   of subdomain name.

   For example:

      Admin-Name:    John Smith
      Admin-Title:   Administrative Assistant
      Admin-Postal:  University of B.C.
                     Dept. of Computer Science
                     Vancouver, B.C.
      Admin-Phone:   +1 (604) 822 2222
      Admin-Fax:     +1 (604) 822 2221
      Admin-Mailbox: admin@yourorg.ubc.ca


Tech-Name:
Tech-Title:
Tech-Postal:
Tech-Phone:
Tech-Fax:
Tech-Mailbox:

   The name, title, full mailing address, telephone number, facsimile
   number, and electronic address of two or more technical contacts.
   This is the contact point for problems with the subdomain and for
   updating information about the subdomain.  The registrar will
   verify changes by sending the current registration information back
   to the submitter and to the administrative contact.  We recommend
   that you use a properly maintained generic electronic address.

   Don't list people who hate to get electronic mail.  One or more of
   the contacts must read their mail often enough to respond quickly,
   should a problem arise.  For very small organizations, it is
   permissible to have only one technical contact. It is appropriate
   to have at least one contact corresponding to each of the
   forwarders within the organization.  Forwarders are described below.

   For example:

      Tech-Name:    Jean Smith
      Tech-Title:   Researcher
      Tech-Postal:  University of B.C.
                    Dept. of Computer Science
                    Vancouver, B.C.
      Tech-Phone:   +1 (604) 822 2222
      Tech-Fax:     +1 (604) 822 2221
      Tech-Mailbox: tech@yourorg.ubc.ca

Nameserver:

      The Domain Name Servers that will provide DNS services for your
      subdomain.  The UBC Network Management Centre will provide 
      nameservices for your domain.  If you wish to use this service,
      enter

      Nameserver-primary:      hub.ubc.ca            137.82.1.1
 
      on the application form.  If you wish to provide your own DNS
      server, then it as the primary server and another server as your
      secondary.  For example,

      Nameserver-primary:      site.yourorg.ubc.ca   142.103.16.1
      Nameserver-secondary:    hub.ubc.ca            137.82.1.1

Notes:

      This is a field for any additional comments or notes.  

Here is a sample application form:

Version:       1.0
Subdomain:     hkin.ubc.ca
Organization:  Department of Human Kinetics
Description:   Providing instruction in human kinetics.  All correspondence
               and courses use the acronym "hkin" for this department.
Admin-Name:    John Smith
Admin-Title:   Administrative Assistant
Admin-Postal:  University of B.C.
               Dept. of Human Kinetics
               Vancouver, B.C.
Admin-Phone:   +1 (604) 822 2222
Admin-Fax:     +1 (604) 822 2221
Admin-Mailbox: admin@yourorg.ubc.ca
Tech-Name:     Jean Smith
Tech-Title:    Researcher
Tech-Postal:   University of B.C.
               Dept. of Human Kinetics
               Vancouver, B.C.
Tech-Phone:    +1 (604) 822 2222
Tech-Fax:      +1 (604) 822 2221
Tech-Mailbox:  tech@yourorg.ubc.ca
Nameserver-primary:      hub.ubc.ca            137.82.1.1
Notes:         Robin Leblanc, Dean of the department, has approved the
               choice of subdomain name.


Here is a template:

Version:       1.0
Subdomain:     
Organization:  
Description:   
Admin-Name:    
Admin-Title:   
Admin-Postal:  
Admin-Phone:   
Admin-Fax:     
Admin-Mailbox: 
Tech-Name:     
Tech-Title:    
Tech-Postal:   
Tech-Phone:    
Tech-Fax:      
Tech-Mailbox: 
Nameserver-primary: 
Nameserver-secondary:    
Notes: