Gerry	Hongyun	Mary Ann	Ron
Move to omega still to be done? course pages intranet site Decommission ariel move data (13GB), 16 users disk cross-mounts replace YP PHAS / ASTRO websites merge merge 23GB on current PHAS site MOST gets virtual host (89GB and growing) rdp to contact Doug B re approval new Drupal-7 setups NanoFab PHAS Intranet public_html -> omega vet PHP sites Henn312 software updates Hardware upgrades P309 Lab stuck at U9.04 get computer for testing Student Mach Shop signups cell phone Xerox Printing canon copier replacement Job apps dbase Convert to Drupal-7 MSL has form speed testing (page load speed) new UBC CLF implementation mobile site configuration Audio-Visual work	Dozzy (PDC) / Batta (Backup) failover procedures Solidworks Backup Coopsvr backups ongoing maintenance MS Windows Systems Maintenance WPKG? / OCS Inventory? Include shops computers SciCoop workstations Site Licenses Info/Setup web docs Hebb Labs Optics - Provision local admin acct for Gar Assist techs as req'd Sophos Mgmt Console Web doc updates (computers) FOG Cloning Re-wire Henn 312 lab Room Cleanups 203C, 203D SciCoop FASmail MatLab issues APCUPSD Battery replacements Web page update	Database reconcilliation clear out unused dbases Timesheets dbase re-write auth/LDAP scripts Network Maintenance Stealth DNS Intranet move to Drupal 7 on omega Delete old shared docs grads students dbase - done shared docs area Service Catalogue Mail Forwarding Caveats on forwarding	LDAP server/client setups replication smbLDAP dovecot groups use MIRG Server new server setup switch to LDAP network chgs FileServer move to kratos testing started Backups - Servers bacula rsyncs to borg BackupPC Backups - Clients CrashPLAN, $50/device BackupPC, free Charging CrashPLAN license storage space borg documentation/procedures optimization Dovecot upgrade test on Virt Server sudo setup Signing encrypted emails - docs Whole disk encryption Waiting on UBC-IT SPAM Sophos appliances next steps... System Monitoring Zenoss, OpenNMS, ? hyper upgrade (tau) reconcile apps move user creation/maint scripts to ldap server? Server room environmental monitoring alerts beta ->mail failover sending / receiving more testing req'd Admin Staff / IT Staff mtg Derek/Paul first OTRS upgrades OCS Inventory Dean's Office student merge w/OTRS use for PC updates? GLPI for data gathering Disaster Recovery Re-visit Newsletter Regular (yearly) reboots Backup / Archive Policy any UBC or other requirements for data retention? (email)) Server review

 

General Items
Web Security Testing run some (free) tests documentation very important review of php code in public_html audit database prioritization dbase access review php best/worst practices checklist db-esessions review Intranet -> D8 may obviate need for some of above
Routine/Calendar-based Procedures should we document these somewhere? eg. term roll-overs, disaster recovery review, ?
Use of UBC-IT Services EAD provision accts for faculty/staff FASmail Inevitable? monitor other depts... Storage Grid currently using need speed tests expanded use? Home Drive Storage EAD accts needed, no indiv signup 20GB provided how will people use it? daily BU, 28d retention
OTRS upgrade to V4 - RDP has started Importance of proper use
Are we meeting Dept's needs?   This will need more thought and discussion at a later date... deskop/laptop support more research support needed? need list of svcs we offer researchers? what do we not provide due to resource constraints? policy for dealing with Emeriti How to assess? new survey needed? How can we do things better? Incorporation of new technologies BYOD support
Storage How much disk do we provide to researchers? how do we (do we?) charge for excess use?
Video What opportunities exist in dept for video use? TA's to record (for example) colloquiums? email to Theresa Liao (communications coordinator)
Service Catalogue Improvements
Training/Tech sessions need to start these - every 2 weeks rotate?
Security how to force yearly pwd changes? Defer above until current passwd/auth revisions done pam CWL (IAM) modules available? faculty/staff PII training - need yearly review grad student PII training - RDP presentation enough?
Training Requests 2014/2015
Everyone Happy?
A.O.B.